Presented by The Mississippi Conference of The United Methodist Church

Exhibitors at the Gathering 2019

2019 Exhibit Booth Guidelines and Application
Mississippi Annual Conference Gathering Event
Feb 22-24, 2019 | Christ United Methodist Church | Jackson, Mississippi
________________________________________.

Exhibit booths at the Mississippi Conference Gathering Event offer ministry-related agencies and organizations a place to showcase and promote their ministries and services with interested students, leaders, pastors and visitors who attend this event.

The Youth and Families Committee will review your application for display booth space. For-profit organizations will be considered only when (1) there is space available and (2) the company’s services and/or products are consistent with the goals of the MS Annual Conference and with the Social Principles of The United Methodist Church.

Your booth rental includes:
• One 6’-long table, and 2 chairs 

NEW THIS YEAR:
** Add-on purchase of Pre-service promo video play available. (Limited availability. Additional guidelines apply)

 

Hours/Logistics:
Set-up hours are Friday, February 22 from 2 pm until 6 pm. Booths need to be completed no later than 6:00 pm.

Break down must be completed no later than 11:00 pm Saturday, February 23.

Exhibitors are encouraged to be present in the display booth as follows:

Friday, Feb 22:
During the Welcome Party (7:00 pm – 8:30 pm) 
20 minutes after the main session. (The First session begins at 8:30p and will run to approximately 10p)

SATURDAY, Feb. 23:
20 minutes before the 10:00 a.m. main session begins
During Lunch/Breakout/Free-time Noon-3:00 p.m. 

(Students and leaders participating in our Mission emphasis will also be on site from 3:30 - 5:30 p.m. You are welcome to be available during those times also).

20 minutes before the evening main session begins (7:30 pm)
20 minutes after the evening session ends

 

Please note: Each exhibitor is responsible for all displays, equipment and merchandise at all times. The MS Conference is not responsible for any loss, damage or expense to exhbitors.

 

SALES TAX: The State of Mississippi requires vendors in convention events to pay 8% sales tax on all sales on tangible, personal

property. In participating in our conference, you are committing to submit this sales tax to the State of Mississippi.

FOOD AND BEVERAGE SERVICES:  Display booths may not give away or sell food/beverage items.

*First Name
*Last Name
*Address 1
*City
*State
*Zip
*Phone
*Email
*Organization Name

Please list the name of your Organization here.

Website (if available)
*Exhibit description

Please give a brief description of the products or services you would like to promote at the 2019 Gathering event.

*Please select the booth type you want.

 

There are two options available.

$125.00 Prime booth marked in red on the site map.

$ 75.00 General booth marked in purple on the site map.

booth site-map

PLEASE SELECT ONE:

Prime Booth
General Booth
Prime Booth

Below are the remaining exhibit booth spaces available. Please pic one per exhibit registration. 

Each booth is sold individually and correlates with the lettering system on the site map image. Please be sure before you pay. If approved, you will get the booth you paid for.

No refunds after approval. Reserved booths are marked sold. You will have 24hrs to pay for your registration. Not doing so will result in your selection going back into the available spots. 

None
Prime Booth (A) ($125) SOLD OUT
Prime Booth (B) ($125) SOLD OUT
Prime Booth (C) ($125) SOLD OUT
Prime Booth (D) ($125) SOLD OUT
Prime Booth (E) ($125) SOLD OUT
Prime Booth (F) ($125) SOLD OUT
Prime Booth (G) ($125) 1 available
Prime Booth (H) ($125) 1 available
Prime Booth (I) ($125) SOLD OUT
Prime Booth (J) ($125) SOLD OUT
Prime Booth (A): This item is no longer available
Prime Booth (B): This item is no longer available
Prime Booth (C): This item is no longer available
Prime Booth (D): This item is no longer available
Prime Booth (E): This item is no longer available
Prime Booth (F): This item is no longer available
Prime Booth (G): There are only 1 available
Prime Booth (H): There are only 1 available
Prime Booth (I): This item is no longer available
Prime Booth (J): This item is no longer available
General Booth

Below are the remaining exhibit booth spaces available. Please pic one per exhibit registration. 

Each booth is sold individually and correlates with the lettering system on the site map image. Please be sure before you pay. If approved, you will get the booth you paid for.

No refunds after approval. Reserved booths are marked sold. You will have 24hrs to pay for your registration. Not doing so will result in your selection going back into the available spots.

None
General Booth (K) ($75) SOLD OUT
General Booth (L) ($75) SOLD OUT
General Booth (M) ($75) 1 available
General Booth (N) ($75) 1 available
General Booth (O) ($75) 1 available
General Booth (P) ($75) 1 available
General Booth (Q) ($75) SOLD OUT
General Booth (K): This item is no longer available
General Booth (L): This item is no longer available
General Booth (M): There are only 1 available
General Booth (N): There are only 1 available
General Booth (O): There are only 1 available
General Booth (P): There are only 1 available
General Booth (Q): This item is no longer available
*Would you like your promo video to be played at the Gathering?

We are offering limited slots for your promo video to be played at the Gathering. One video slot per each exhibition booth.

Your video will be played pre-service at one of the main sessions on Friday night, Saturday or Saturday night.

Yes
No

Guidelines for video submissions

When you submit media to us it goes into our submission process of evaluation. You will be notified of approval within 7 business days from the date submitted. Exhibitor booth approval does not guarantee video submission approval. 

* Your video may not exceed 2 minutes in length. 

* Your file size must not exceed 300 MB

* Finalized videos must be received no later than (Feb 8, 2019)10 business days prior to the Gathering event. (You can either provide a download link to your video or a thumb-drive (hardcopy) with the proper file format.) Please send all download links to ed@renewedmedia.com. Please send or bring all hardcopies to the Conference office at 320-C Briarwood Drive, Jackson MS 39206 (attention Ed Chapman).

* Your video must be .MOV/QuickTime format. (H.264 Preferred)

* All videos must be appropriate in nature and adhere to the values of the Mississippi Conference of The United Methodist Church.. Videos may not contain nudity, violence, drugs, weapons, inappropriate attire, or sexually suggestive scenarios. All videos must be proprietary to your organization or ministry and cannot contain copywritten material without proper written permission and/or licensing.

Video slot purchase/(add-on) ($50) 3 available

Please check this box if you agree to the video guidelines and you are purchasing a video spot to be played pre-service at the 2019 Gathering event.

Amount will be refunded if video is not used.

There are only 3 available
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